Collection and Use of Personal Data Personal data is information that can be used to directly or indirectly identify you. Personal data also includes anonymous data that is linked to information that can be used to directly or indirectly identify you. Personal data does not include data that has been irreversibly anonymized or aggregated so that it can no longer enable us, whether in combination with other information or otherwise, to identify you.
Below is a description of the types of personal data we may collect and how we may use it.
What Personal Data We Collect The personal data we collect from you depends on the products and services you use. Typically, we collect and store the following information:
When purchasing a product (such as subscription, event ticket, or report) or joining a mailing list we may also collect the following information:
All our services are in the business-to-business environment. Therefore, we encourage you to provide us with, where possible, only data that relates to your business not your home. We do not wish to disturb you in your personal time and space.
Data you provide: We collect the personal data you provide when you use our products and services or otherwise interact with us, such as when you take out a subscription or free trial account, join our non-subscriber mailing list, contact us directly by phone or email, participate in an online survey, register for an event, or purchase a product.
Data about payments: If you make a purchase with us we collect personal data in connection with that purchase. This data we keep includes your payment data, such as payment type, billing information, shipping, and contact details. We do not store credit or debit card information after a purchase has been made.
How to Opt Out All group emails contain an opt out option if you do not wish to receive them. You can also manage your opt in/out preferences using our preference form. Alternatively, you can contact us to opt out or to discuss any personal data questions or concerns.
How We Use Your Personal Data We use personal data to provide, improve, and develop our products and services, to communicate with you, to offer you targeted advertisements and services, and to protect us and our customers. For example, we may use this data in the following ways:
Mawsonia Limited, processes and determines how to process your personal data as data controller for the following purposes:
Providing, improving, and developing our products and services: We use personal data to help us provide, improve, and develop our products, services, and advertising. This includes using personal data for purposes such as data analysis, research, and audits. Such processing is based on our legitimate interest in offering you products and services and for business continuity.
Communicating with you: Subject to your prior express consent, we may use personal data to send you marketing communications in relation to our products and services, editorial communications such as news updates, communicate with you about your subscription, trial, event registration, or other purchase, and inform you about our policies and terms. If you no longer wish to receive email communications for marketing purposes, please you can opt out via our preference form or you may contact us directly. We also may use your data to process and respond to your requests when you contact us.
Under legitimate interest our journalists may also contact you for editorial and research purposes, such as arranging interviews, quotes, data research and fact checking. This is strictly for editorial purposes only and you will be under no obligations for participation. If you do not wish to be contacted by our editorial staff, please contact us.
Offering and measuring targeted advertisements and services: Subject to your prior express consent, we may use personal data to personalize your experience with our products and services and on third-party websites and applications and to determine the effectiveness of our promotional campaigns.
Updating consent, your data, data removal: For any of the uses of your data described above that require your prior express consent, note that you may withdraw your consent via our preference form or please contact us. If you would like to know what personal data we have on you or wish to your data removed from our system please contact us. You may request this at any time and we will ensure the request is dealt with in a reasonable timeframe of less than 30 days.
Promoting safety and security: We use personal data to help verify accounts and user activity, as well as to promote safety and security, such as by monitoring fraud and investigating suspicious or potentially illegal activity or violations of our terms or policies. Such processing is based on our legitimate interest in helping ensure the safety of our products and services.
Disclosure of Personal Data We may provide certain personal data to strategic partners that work with us to provide our products and services or help us market to customers. Personal data will only be shared by us in order to provide or improve our products, services, and advertising; it will not be shared with third parties for their own marketing purposes.
Service Providers We share personal data with companies that provide services on our behalf, such as website hosting, email services, marketing, sponsoring, auditing, fulfilling customer orders, data analytics, providing customer service, and conducting customer research and satisfaction surveys. These companies are obligated to protect your data and may be located outside the EU.
Corporate Affiliates and Corporate Business Transactions We may share personal data with Mawsonia Limited-affiliated companies. In the event of a merger, reorganization, acquisition, joint venture, assignment, spin-off, transfer, or sale or disposition of all or any portion of our business, including in connection with any bankruptcy or similar proceedings, we may transfer personal data to the relevant third party.
Legal Compliance and Security It may be necessary—by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence—for us to disclose personal data. We may also disclose personal data if we determine that for purposes of national security, law enforcement, or other issues of public importance, disclosure is necessary or appropriate.
We may disclose personal data if we determine that disclosure is necessary to protect our rights and pursue available remedies, enforce our terms and conditions, investigate fraud, or protect our operations or users.
Legal Basis For The Processing of Personal Data from EEA Residents It may be necessary—by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence—for us to disclose personal data. We may also disclose personal data if we determine that for purposes of national security, law enforcement, or other issues of public importance, disclosure is necessary or appropriate.
If you reside within the European Economic Area (EEA), our processing of your personal data will be legitimized as follows: Whenever we require your consent for the processing of your personal data such processing will be justified pursuant to Article 6(1) lit. (a) of the General Data Protection Regulation (EU) 2016/679 (“GDPR”). If the processing of your personal data is necessary for the performance of a contract between you and us or for taking any pre-contractual steps upon your request, such processing will be based on GDPR Article 6(1) lit. (b). Where the processing is necessary for us to comply with a legal obligation, we will process your data on basis of GDPR Article 6(1) lit. (c), and where the processing is necessary for the purposes of our legitimate interests, such processing will be made in accordance with GDPR Article 6(1) lit. (f).
Your Rights We take reasonable steps to ensure that your personal data is accurate, complete, and up to date. You have the right to access, correct, or delete the personal data that we collect. You are also entitled to restrict or object, at any time, to the further processing of your personal data. You have the right to receive your personal data in a structured and standard format. You may lodge a complaint with the competent data protection authority regarding the processing of your personal data.
To protect the privacy and the security of your personal data, we may request data from you to enable us to confirm your identity and right to access such data, as well as to search for and provide you with the personal data we maintain. There are instances where applicable laws or regulatory requirements allow or require us to refuse to provide or delete some or all of the personal data that we maintain.
You may contact us at any time to exercise your rights. We will respond to your request in a reasonable timeframe of less than 30 days.
Closing Accounts Please contact us to close your account in relation to the following uses of your personal data:
Please contact us to close your account in relation to the use of your personal data for the provision of products and services you requested.
If you close your account, we have no obligation to retain your data, and we may delete any or all of your data without liability. However, we may retain data related to you if we believe it may be necessary to prevent fraud or future abuse, if required by law, or for legitimate purposes, such as analysis of non-personal data, account recovery, auditing our records, and enforcing our rights and obligations under our agreements.
Third-Party Websites and Services Our websites, products, and services may contain links to or the ability for you to access third-party websites, products, and services. We are not responsible for the privacy practices employed by those third parties, nor are we responsible for the information or content their products and services contain. This Privacy Statement applies solely to data collected by us through our products and services. We encourage you to read the privacy policies of any third party before proceeding to use their websites, products, or services.
Data Security, Integrity, and Retention We use reasonable technical, administrative, and physical security measures designed to safeguard and help prevent unauthorized access to your data, and to correctly use the data we collect. For example, access to your personal data is restricted to our employees, contractors, and agents who need access to such data to perform their assigned job duties.
It is important that you take precautions to protect against unauthorized access to your Mawsonia Limited products, account credentials, and computer or other devices. If you feel that the security of your account or personal data has been compromised, please immediately contact us. Please be aware that, despite our best efforts, no security system is impenetrable. In the event of a security breach, we will promptly notify you and the proper authorities if required by law.
We will retain your personal data for as long as it is necessary to fulfill the purposes outlined in this Privacy Statement unless a longer retention period is required or permitted by law.
We store cookies to allow the passwords of registered users to be remembered by the website and to make sure they get the access to which they are entitled. This also means we obtain data about website and email usage. We only use such data on an individual basis for internal use to help us better understand our customers’ interests. This data is never made public unless in an aggregated form – for example to provide an advertiser with website traffic figures.
These pieces of information are used to improve services for you through, for example:
You can manage these small files yourself and learn more about them through “Internet browser cookies – what they are and how to manage them”
Children We do not knowingly collect, use, or disclose data from children under 16. If we learn that we have collected the personal data of a child under 16, or the equivalent minimum age depending on the jurisdiction, we will take steps to delete the data as soon as possible. Please immediately contact us if you become aware that a child under 16 has provided us with personal data.
Data Transfers, Storage, and Processing Globally We have employees and service providers outside the EU, as such your personal data may be transferred to and/or made accessible from countries out of the European Economic Area. In such circumstances, we will enter model contractual clauses as adopted by the European Commission or binding corporate rules where our partners or service providers have adopted such internal policies approved by European data protection authorities.
Changes to this Privacy Statement We may periodically change this Privacy Statement to keep pace with new technologies, industry practices, and regulatory requirements, among other reasons. Any non-material changes will take effect immediately upon posting of an updated Privacy Statement. In cases where changes to the Privacy Statement are significant we will first provide a more prominent notice.
Your continued use of our products and services after the effective date of the Privacy Statement means that you accept the revised Privacy Statement. If you do not agree to the revised Privacy Statement, please refrain from using our products or services and contact us to close any account you may have created.
Contact Us If you have any questions regarding this Privacy Statement or its implementation, please contact firstname.lastname@example.org. We will respond to your request in a reasonable time frame of less than 30 days.
For urgent concerns please contact Hannah Bayes-Brown, DPO.
Last Modified: February 8th, 2018